![]() ![]() Run the Account Listing report ( Lists | Chart of Accounts | Reports | Account Listing). Once a month or so, perhaps at the same time you reconcile your bank accounts, do a manual check of your major Lists. Instead, start practicing good preventive medicine to keep your QuickBooks company file healthy. If you lose a significant amount of company data, you can also lose your company. Same goes for Verify Data and Rebuild Data in the Utilities menu. ![]() We recommend that you don’t use this tool. The program’s documentation for this utility contains a list of warnings and preparation steps a mile long. But if you really want to preserve the integrity of your data, let us help. But just because QuickBooks offers a tool doesn’t mean that you should use it on your own.įigure 2: Yes, QuickBooks allows you to use this tool on your own. The software contains a Condense Data utility that can do this automatically. One thing you can do on your own is to rid QuickBooks of old, unneeded data. QuickBooks contains some built-in tools that you can run occasionally to minimize your file size. That’s either a sign of your company’s success or of a lack of periodic maintenance that you can do yourself. One of the reasons QuickBooks files get corrupt is simply because they grow too big. We can analyze your file and take steps to correct the problem(s). We understand the file structure of QuickBooks company data, and we have access to tools that you don’t. ![]() The best thing you can do if you notice problems like this cropping up in QuickBooks – especially if you’re experiencing multiple ones – is to contact us.
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